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Available Staff Positions

Director of Finance and Operations

We are looking for a Director of Finance and Operations to join our team. This position is responsible for managing all aspects of Make-A-Wish Wisconsin’s business operations including finance, budgeting and data, administration, human resources, audit and compliance, in accordance with the performance standards, policies and procedures set by Make-A-Wish America and Make-A-Wish Wisconsin. This position reports to the President & CEO and is a key member of the chapter’s senior leadership team.

KEY SKILLSETS ARE WE LOOKING FOR

  • Someone who has non-profit accounting experience
  • Understands the budget process
  • Is experienced or familiar with 990 tax exempts
  • Experience with all aspects of Human Resources
  • Charity Watchdog applications experience
  • Strong leadership skills

OTHER KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE

  • Bachelor of Arts or Science Degree in Accounting, Finance, Business Administration required. Previous non-profit accounting, fiscal management and budgeting experience required with at least 6 years progressive leadership experience.
  • As a member of the Senior Leadership Team, the Director of Finance and Operations has overall responsibility for revenue management, budget management, cost benefit analysis, forecasting needs and strategic leadership.
  • Self-motivated, detail-oriented professional with excellent organizational and interpersonal skills required. Ability to prioritize and manage multiple responsibilities with minimum supervision.
  • Proficient technical skills using sophisticated accounting software and Microsoft Office 365.
  • Ability to interact with all employees and a diverse group of stakeholders throughout the organization.
  • Excellent written, oral, interpersonal communication and customer service skills essential.
  • Flexibility to work events, evenings and weekends as needed.

POSITION’S MAJOR RESPONSIBILITIES

Finance

  • Oversee all aspects of the chapter’s accounting functions on an accrual method of accounting including cash receipts, cash disbursements, in-kinds, fixed assets, depreciation, inventory, all transactions related to the general ledger, bank and investment reconciliations, payables, etc.
  • Prepare monthly and quarterly Chapter financials. Certify quarterly financial reports to the National Office.
  • Prepare for an independent annual financial audit following PBC List by a Certified Public Accounting firm identified and approved by the National Office. Ensure annual audit is timely, runs smoothly and results in an accurate Financial Statement.
  • Working with an outside CPA firm, ensure preparation of annual Federal 990 and State tax returns are completed and filed timely and accurately.
  • Lead the Chapter’s annual budget process.
  • Monitor cash flow.
  • Reporting and staff liaison to the Finance Committee/Board working in conjunction with the Board Treasurer.
  • Implement controls for fundraising events; training volunteers to handle cash according to our standards.
  • Monitor contribution receivables and collection follow up in conjunction with the Development staff.
  • Supervise entry and reporting of in-kinds gifts
  • Internal Event accounting. Assist with Special Events as needed.
  • Work with Director of Mission Delivery as it relates to Wish expenses and the annual Pending Wish Liability entry.
  • Serve as the main contact for Employee Credit Cards. Oversee expense entry and reconciliation.
  • Lead annual Functional Time Study and monitor spending as it relates to our functional % ratio.

Compliance

  • Develop, update, implement and enforce Internal Control policies to safeguard chapter assets and operations.
  • Manage all audit and compliance processes. Prepare for National compliance audits to ensure Make-A-Wish Wisconsin remains in compliance in all aspects of chapter operations and to ensure transparency to the public. Train all staff to remain compliant at all times.
  • Update all Chapter policies annually for audits.
  • Complete applications for Charity Watchdog organizations.
  • Maintain all Government documents and licenses.
  • Maintain working knowledge of and comply with performance standards set by the National Office. Meet with President & CEO and senior staff to train and assist staff on changes to standards on an on-going basis.
  • Maintain all Chapter legal documents.
  • Update and maintain chapter information on NOAH (National Office Application Host).

Administration and Human Resources

  • Process Payroll and related entries.
  • Assist in the hiring process of employees and on-board new employees.
  • Maintain and update employee handbook.
  • Seek out, develop and implement all Chapter benefits. Reconcile and enter payments into accounting system by function.
  • Report Statement of Values annually and updates National with changes for Liability insurance.
  • Maintain employee personnel files, including employee evaluations and current job descriptions.
  • Attend National conferences, including financial symposiums to learn new laws and standards, remaining up to date on nonprofit best practices and state and federal law regarding nonprofit operations.
  • Supervise, train, engage and mentor Accounting & Office Manager and Technology Manager.
  • Work with President & CEO on Strategic Plan and growth objectives for the organization. Regularly evaluate the Finance Department structure/function for continual improvement.
  • Responsible for maintaining all office leases and lease accounting.
  • Maintain historical chapter information.

Information Technology

  • Oversee chapter’s IT manager and technology operations including database management.

To apply: https://jobs.ourcareerpages.com/jobapplication/409631?appsource=ccp

Wish Coordinator

We are looking for a Wish Coordinator to join our team. This position is responsible for the coordination of wishes within the policies and procedures established by Make-A-Wish America and Make-A-Wish Wisconsin. The Wish Coordinator assists the Mission Delivery Department in fulfilling its mission: Together, we create life-changing wishes for children with critical illnesses.

MAJOR RESPONSIBILITIES

  • Manage an individual caseload of wishes and ensure the wishes proceed in a timely manner. For travel wishes, responsible for: transportation, accommodations and services, assisting destination chapters, medical equipment, liability forms, itineraries and any other details necessary for the proper execution of the wish. For non-travel wishes, responsible for: purchasing, organizing and implementing all facets of the wish in a timely and cost-effective manner.
  • Supervise and support assigned wish granting volunteers throughout the wish process.
  • Establish budgets for each wish, ensure fiscal responsibility for each wish.
  • Ensure proper and up to date data entry of wish child information throughout wish process (Raiser’s Edge and Salesforce programs software).
  • Maintain that each assigned wish has all required forms completed and in the file per Make-A-Wish America.
  • Specialize in assigned wish categories to ensure a quality wish experience for every child served.
  • Research, develop and maintain relationships with vendors in wish specialty area in an effort to affordably grant wishes to qualified children.
  • Maintain close communication with wish granters and wish families to ensure an orderly, magical wish that is in the best interest of the child.
  • Keep abreast of all National and local policies, procedures, Performance Standards, guidelines and resources as they relate to the wish granting program.
  • Conduct volunteer and medical outreach training sessions statewide with Mission Delivery colleagues as needed.
  • Serve as a wish granter with rush wishes and in unusual family situations.
  • Support Development and Communication Departments as needed.
  • Assist in selecting certain wish children for participation in special events.
  • Write/mail in-kind thank you letters and wish family correspondence as needed.
  • Represent Make-A-Wish Wisconsin responsibly, professionally and provide excellent customer service to all constituents.
  • Perform all other duties as assigned.

QUALIFICATIONS

  • A commitment to and passion for the work of the Make-A-Wish Foundation. Bachelor of Arts or Science Degree required. Previous non-profit experience desired, including work with children and families. Volunteer and fundraising experience helpful.
  • Self-motivated, creative problem-solving team player who is a detail-oriented professional with excellent writing, organizational and interpersonal skills. Ability to prioritize and manage multiple responsibilities with minimal supervision is essential.
  • Experience with having difficult conversations needed.
  • Must have strong computer skills, Raiser’s Edge experience desired.
  • Spanish-speaking individual a plus.
  • Public speaking experience helpful.
  • Excellent communication and customer service skills. Ability to interact with diverse groups and work successfully in a collaborative, team-oriented organization is essential.
  • Must have reliable transportation and be willing to work evening and weekend hours as needed.

Salary is competitive and based upon qualifications. Comprehensive benefits package included.

TO APPLY: Submit cover letter, resume and salary requirements to: vasb@jvfpbafva.jvfu.bet by March 29, 2019.
Subject Line should read “Wish Coordinator”
NO PHONE CALLS PLEASE!
Only candidates selected for interview will be contacted

Download copy of Wish Coordinator job description here.

Latest Status Update

  • Mark your calendar for Oil Change Day! Receive a FREE standard oil change at a Bergstrom Automotive location near you on Saturday, April 13 with a $15 (or more) donation to Make-A-Wish Wisconsin! *Up to 5 quarts conventional oil. $29.95 value. All other oil changes will receive a $29.95 discount with a $15 donation. It will be an exciting day with many other great festivities! #drivefordreams #bergstromauto

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Make-A-Wish® Wisconsin
11020 West Plank Court
Suite 200
Wauwatosa, WI 53226
(262) 781-4445
Toll Free Wisconsin Only (800) 236-9474
Make-A-Wish® Wisconsin, Northeastern Office
100 W. College Ave.
Suite 50E
Appleton, WI 54911
(920) 993-9994

Make-A-Wish® Wisconsin, Madison Regional Office
1 South Pinckney St.
Suite 40
Madison, WI 53703
(608) 252-4321

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